The Ultimate Guide to Event Toilet Planning

Planning an event comes with a long checklist, but if there’s one detail you really don’t want to overlook, it’s the toilets. When they’re planned properly, they fade into the background. When they’re not… they quickly become the main talking point (for all the wrong reasons).

At Ace Liftaway, we’ve supported everything from weddings to large-scale festivals with our Ace Loos range, so here’s a practical, easy-to-follow guide to getting it right.

Start With the Numbers (Yes, It Matters)

This is where most event planners slip up. It’s tempting to underestimate your needs, but a lack of facilities or event loos leads to queues, frustrated guests and an overall poor experience.

A quick guide to get you started:

That said, numbers aren’t everything. You’ll also need to factor in:

• Food and drink consumption (more drinks = more trips)
• Guest demographics
• Event type and pacing
• Peak usage times

If you want a more tailored estimate, our Loos Calculator takes the guesswork out of planning.

Choosing the Right Type of Loo

The style of your event should guide your toilet choice just as much as your guest list.

For larger, more casual outdoor events, standard units are often the most practical option. They’re efficient, cost-effective, and built to handle high traffic. Our Ace Loos Event Loos are ideal for festivals, sporting events and community gatherings where reliability is key.

For more formal occasions, presentation matters just as much as practicality. Weddings, corporate events and private parties often benefit from upgraded facilities. That’s where our Ace Loos VIP Toilets come in, offering flushing systems, lighting and a comfortable experience for guests.

You can also improve efficiency by including urinal units alongside standard toilets. It’s a simple addition that can significantly reduce queues during busy periods.

Placement: Small Detail, Big Impact

Where you position your event loos can make or break the flow of your event.

Rather than hiding them away completely, aim for a balance: easy to find, but not the first thing guests see. Toilets should be within a reasonable walking distance, especially for larger venues and always placed on flat, stable ground.

It’s also worth thinking about movement around your site. Strategic layout choices, supported by services like Ace Liftaway Fencing, can help guide foot traffic and create a more organised, user-friendly space.

Accessibility Isn’t Optional

A well-run event is one that works for everyone.

Accessible toilet units should be factored into your plans from the start, not added as an afterthought. Clear pathways and easy access routes all contribute to a more inclusive and welcoming environment.

Keeping Things Clean (and Pleasant)

Even the best facilities won’t stay that way without proper maintenance, especially at busy events. Here’s what ongoing servicing typically involves:

• Regular cleaning throughout the event
• Restocking essentials like toilet paper and sanitiser
• Monitoring waste levels

For larger or longer events, having dedicated support makes a huge difference. Our Ace Loos Attendant Services ensure everything stays stocked from start to finish.

Planning Beyond the Toilets

Toilet hire is just one piece of the puzzle. It connects directly to your wider event setup, especially when it comes to waste management. Working with a provider that understands both sides means:

• Fewer suppliers to coordinate
• Better environmental outcomes
• A smoother overall operation

At Ace Liftaway, we take pride in offering services that are not only reliable but responsible too, helping you run an event that’s as sustainable as it is successful.

Make Toilets One Less Thing to Worry About

Toilet planning might not be the spotlight of your event, but it can make or break the guest experience. Get the numbers right, choose the right units, position them smartly and keep them clean and accessible, and your guests won’t even notice - exactly how it should be.

Partnering with a trusted provider like Ace Liftaway means you don’t have to sweat the details. From reliable units to attentive servicing, we handle the tricky stuff so you can focus on creating a memorable event. After all, we’re big enough to deliver, small enough to care… and truly rubbish at letting you down.

Hire toilets for your next event today. Contact us today to get a quote.